Voting Systems Assessment Project Vendor Day May 10, 2017 County of Los Angeles Registrar-Recorder/County Clerk Vendor Day Agenda 9:30 9:45 AM: 9:45 10:15 AM: 10:15 11:00 AM: 11:00 11:15 AM 11:15 12:45 PM: 12:45 1:45 PM:
1:45 2:45 PM: 2:45 3:00 PM: 3:00 4:00 PM: Vendor Day Objectives and Ground Rules VSAP Overview VSAP Scope Q&A on VSAP Scope Break Out: Demonstrations Lunch Q&A Closing Remarks Vendor Networking and Additional Demonstration Time
Vendor Day Objectives Give potential vendors an opportunity to learn more about the VSAP vision and scope directly from Los Angeles County Provide vendors with a hands on experience with the Ballot Marking Device prototype and with the New Tally System prototype Engage vendors in a dialogue that will inform vendors of the Countys plans and expectations, and inform the County of areas in which vendors need additional clarification Provide vendors an opportunity to meet each other and consider potential partnership opportunities Ground Rules for Today Please hold questions till the end of presentations. We will also have a formal Q&A session this afternoon. The County will capture the questions asked today and will post, along with any
written questions submitted, answers on the VSAP RFI website by May 19th. Written Questions are due by Friday, May 12, 2017 at 5:00 PM PST A list of vendors in attendance today will be shared with todays attendees. Vendors are encouraged to share contact information among each other and submit contact information on the VSAP RFI website. Pictures are allowed during Vendor Day. Todays presentation will be posted on the VSAP RFI website. Voting Systems Assessment Project VSAP Overview County of Los Angeles
Registrar-Recorder/County Clerk Introductions Background Outdated process and technology Need to replace existing system InkaVote Plus extended past its lifespan Antiquated technology No suitable system available in the market County is the largest and most complex election jurisdiction
Regulatory environment has inhibited innovation Background Need to reimagine a voting experience that is more convenient and accessible for voters and easier for them to understand. Meet voter expectations for: Contemporary technology Processes aligned with todays lifestyles Expanded options Vision Transform the voting experience for voters in Los Angeles County and beyond Goals of VSAP Implement a new voting experience that is voter-centered and
sensitive to the human experience Implement publicly-owned voting systems Spur technology innovation in the voting experience Encourage a regulatory environment that allows for development, certification and implementation of publicly owned, voter-centered systems Pursue innovative business models for voting system development and implementation Make VSAP research and solutions available beyond the County New Voting Experience Current Status Complete
Public Opinion Baseline Research (Sep 2009 Jul 2010) Establishment of Principles (Jan 2011 Dec 2011) System Design and Engineering (Jan 2012 July 2016)
Manufacturing and Certification (Aug 2016 Jun 2020) Phased Implementation (Jun 2018 Jun 2024) 2010 2011
2016 2018 2024 Voting Systems Assessment Project VSAP Scope County of Los Angeles Registrar-Recorder/County Clerk Ballot Marking Device Finished design of the UI flow, CAD drawings,
design specifications and bill of materials Custom-designed with three distinct interfaces: Touchscreen with optional audio read back Audio and tactile controller with touchscreen on/off options Dual switch input with optional video Voters can use the Ballot Marking Device to generate, print, verify and cast a paper ballot Designed to facilitate voting for voters with a wide range of cognitive and physical limitations, and language needs The thermal print mechanism needed for the BMD and the BAM printer is not available for purchase from the marketplace
Interactive Sample Ballot Finished design of the UI flow and high-level design definition of the systems and data architecture Provides a digital means of presenting sample ballot material that is highly engaging and accessible. Expedites voting by allowing voters to pre-mark their selections and generate a QR Code that may be used at the voting location using the BMD. Tally System
Election Contest and Ballot Management System Integration The Election Contest and Ballot Management System (ECBMS) manages candidate filing and ballot layout processes Integration will be required between ECBMS and the New Tally System, Interactive Sample Ballot and the BMD Manager Intellectual Property and Open Source Licensing The County will retain the Intellectual Property (IP) ownership rights of the VSAP voting system, with the exception of IP created for certain hardware components (e.g., thermal printers).
Intent of IP ownership is to: Ensure public ownership of the rights to manage the use and transparency of the voting systems Ensure public trust Protect public interest The County is open to various open source licenses so long as it permits transparency and the ability to share IP and the technology. Systems Integrator Scope Voter Registration Elections Management
System Vote by Mail (VBM) Sorting Signature Verification Printing Assembly Mailing Ballot design Ballot layout
Phase I: Phase II: Phase III: Phase IV: Phase V: Public Opinion Baseline Research (Sep 2009 Jul 2010)
Establishment of Principles (Jan 2011 Dec 2011) System Design and Engineering (Jan 2012 July 2016) Manufacturing and Certification (Aug 2016 Jun 2020)
Phased Implementation (Jun 2018 Jun 2024) 2010 2011 2016 2018 2018 Pilot
2024 2020 2024 Full Universa Implementationl VBM Voting Systems Assessment Project Q&A on VSAP Scope County of Los Angeles
Registrar-Recorder/County Clerk Voting Systems Assessment Project Break Out: Demonstrations County of Los Angeles Registrar-Recorder/County Clerk Demonstration Instructions Those with a blue border on your name tag, proceed to the Ballot Marking Device demonstrations. Those with yellow border on your name tag, proceed to the Tally System demonstration. You will then switch rooms for the second session. 11:15 AM 12:00 PM: Session #1
12:00 PM 12:45 PM: Session #2 Voting Systems Assessment Project Q&A County of Los Angeles Registrar-Recorder/County Clerk Q&A Panel Dean Logan Debbie Martin Rita Figueroa Kenneth Bennett Monica Flores
Henry Balta Registrar-Recorder/County Clerk Chief Deputy Registrar-Recorder/County Clerk Assistant Registrar-Recorder/County Clerk Administration Bureau VSAP Program Manager VSAP Administrative Manager Senior Associate CIO Los Angeles County Voting Systems Assessment Project Closing Remarks County of Los Angeles Registrar-Recorder/County Clerk
RFI Timetable Written Questions Due Friday, May 12, 2017 at 5:00 PM PST Countys Responses to Written Questions Friday, May 19, 2017 RFI Responses Due Friday, May 26, 2017 at 5:00 PM PST Stay Engaged
Website: http://vsap.lavote.net/request-for-information/ Email: [email protected] Register with LA County: https://camisvr.co.la.ca.us/webven/ Voting Systems Assessment Project Networking County of Los Angeles Registrar-Recorder/County Clerk
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