U.S. General Services Administration Computers for Learning Overview

U.S. General Services Administration Computers for Learning Overview

U.S. General Services Administration Computers for Learning Overview Maria Lopez Area Property Officer (APO) Personal Property Management (PPM) General Services Administration CFL

Brochure An estimated 50 million tons of e-waste is produced each year. The USA discards 30 million computers each year.

CPUs Monitors Keyboards Mouse Laptops

Docking Stations Handheld computers (Palms, Blackberry, etc.)

Printers Scanners Servers Routers Switches External Drives

Modems Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management Section 2. Goals for Agencies. (h) (iv) Uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life.

CFL Objectives Understand the value of the Computers for Learning Program to the environment Understand the value of the Computers for Learning Program to children throughout the nation. Understand the value of the Computers for Learning Program to Federal agencies.

Reuse is Recycling... Presidential Executive Order 12999 Educational Technology: Ensuring Opportunity for all Children in the Next Century Educationally useful Federal equipment is a vital national resourceis a valuable tool for computer education. to the extent possibleprotect and safeguard such equipment, particularly when declared excess or surplus,

so that it may be transferred, if appropriate, pursuant to this order. Executive Order 12999 cont. Title: Educational Technology: Ensuring Opportunity for All Children in the Next Century -- 1996 Purpose: to ensure that American children have the skills they need

to succeed in the information- intensive 21st century Guidance to Federal agencies: To the extent permitted by law, all agencies shall give highest preference to schools and nonprofit organizations in the transfer, through gift or donation, of educationally useful Federal equipment. Two Donation Options 15 USC 3710 (i)

Authorizes direct transfers - Title of ownership shall transfer with a gift under this section. - Computers for Learning Program Title 40 USC 549 Authorizes transfers approved by GSA to a State Agency for Surplus Property (SASP) for subsequent donation to a school or non profit education - Donation Program

EO 12999 Transfer Priorities .all agencies shall give highest preference to schools and Educational nonprofit organizationsin the transfer, through gift or donation, of educationally useful Federal equipment. preference to schools and Educational nonprofit organizations located in the Federal enterprise communities and empowerment zones Definitions

Schoolsindividual public or private education institutions encompassing pre-K through 12th grade, as well as public school districts. "Educationally useful Federal equipmentcomputers and related peripheral tools including telecommunications and research equipmentfor use in prekindergarten, elementary, middle, or secondary school education. Agencys Role

First Priority - Protect Information Some agencies physically destroy hard drives to secure them Others have hard drives wiped clean Always remove all external storage media Certify that all sensitive and PII information has been removed prior to reporting as excess Agencys Role cont.

Five basic steps for disposal of computer equipment 1) 2) 3) 4) Internal Reuse Stevenson-Wydler Act Computers for Learning

Report to GSA for Normal Disposal Process Includes Utilization, Donation and Sales 5) Abandonment/Destruction Recycle Unicor GSA Environmental Services Schedule 899 GSAs Role.. Facilitate transfers Maintain CFL website and GSAXcess module to support

these agency transfers Promote availability of these e-tools http://ComputersForLearning.gov (Schools) http://GSAXcess.gov (Agency) Schools Role Register and request computers on the CFL website Does not pay for computers and other equipment Must pay for packing, handling, and transportation fees

Take ownership upon receipt Separate Systems Interface Agency - GSAXcess.gov (CFL Functions Menu) All agency actions completed within GSAXcess Report available items View school requests Allocate / Transfer computer equipment System generated emails and transfer documents

School - ComputersforLearning.gov Screens available inventory on CFL website Selects items desired for transfer and proceeds through checkout Signs transfer certifying acceptance of donation The Process School registers on computersforlearning.gov website

screens computers in GSAXcess selects computers desired for transfer using a virtual shopping cart and proceeds through checkout System notifies the agency of school selections Agency allocates the computer equipment to a school System Sends allocation email to school with copy of transfer order

attached The Process cont. School signs transfer order faxes transfer order to holding agency Agency signs transfer order and faxes transfer order back to school completes transfer in system

School Presents signed order to agency at time of pickup up by school or the schools transportation agent http://computersforlearning.gov School Demographics Registrant Validation

For schools (pre-K thru 12) National Center for Education Statistics (NCES) Registration requires valid NCES number For non-profit organizations Obtain Certification statement 1) Must serve some portion of pre-K thru 12 2) 501(c) tax exempt 3) Operate primarily for purpose of education 4) Must be approved, accredited or licensed

If school registrants dont know their NCES number, the NCES website has a robust search engine Tax exempt?

Educational Approved, Accredited,or Licensed? Pre-K thru 12? Request proof to Validate! CFL Module in GSAXcess

Established to: Facilitate agency direct transfers to schools Through the CFL module After the fact, through the Post Transaction Module (PTM) Allow recording of transfers for compilation of the Non-federal Recipients Report The CFL Module.

CFL transfers are processed within GSAXcess Email advisory that property has been requested Allocation Transfer order generation To school for signature Copy to agency Agency signs transfer order School picks up property or arranges for shipment Agency documents transfer

After the Transfer System Reporting Reports available to agencies to document property processing System generates CFL portion of agencys annual NonFederal Recipients Report CFL Post Transaction Module GSAXcess process to document transfers to schools

outside the CFL web program Also included on all agency reports, including NonFederal Recipients Report http://GSAXcess.gov Homepage Initial Page after log-in All agency CFL functions

in GSAXcess are listed in this menu area Reporting Property Specified Federal Supply Classes will activate special reporting fields Included amongst these will be a field to select if the property is to be offered via CFL

CFL FSCs

7010 7020 7021 7022 7025 7030

7035 7040 7045 7050 Laptops and Desk Top systems CPU -- Analog CPU -- Digital CPU -- Hybrid

Monitors, Printers and other Peripherals Software Servers Punched Card Equipment ADP Supplies ADP Components Two different ways to access Post Transaction Module page

For Further Detailed Assistance. Agency Contact your local Area Property Officer - Locate APOs at: www.gsa.gov/apo Or, contact the GSAXcess HelpDesk - Phone: 1-866-333-7472 - Email: [email protected] Schools Contact the CFL Helpdesk

- Phone: 1-866-472-9161 - Email: [email protected] Any Questions? 39

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