Defense Sexual Assault Incident Database (DSAID) Air Force ...

Defense Sexual Assault Incident Database (DSAID) Air Force ...

Defense Sexual Assault Incident Database (DSAID) Brief Darlene Sullivan, Dave Griffith, and Charlotte Knapp DoD Sexual Assault Prevention and Response Office (SAPRO) Defense Sexual Assault Incident Database 1 Agenda

Objective Background Capabilities User Roles Data

Security Support Recent Releases Way Ahead Defense Sexual Assault Incident Database 2 Objective Provide general information and future

initiatives pertaining to the Defense Sexual Assault Incident Database. Defense Sexual Assault Incident Database 3 4 Defense Sexual Assault Incident Database Backgroun d DSAID is the authoritative,

case-level database used to capture and manage data on sexual assaults covered in DoDI 6495.02 DSAID contains data for each Unrestricted and Restricted report covered under DoD SAPR policy Defense Sexual Assault Incident Database 5 Capabilities

Case Management Business Management Input and maintain Document case data pertaining to a management review to sexual assault case facilitate SARC and Track support to Service SAPR PM victims throughout the

administration & lifecycle of a DSAID management case Capture meeting minutes Track cases for review & create meeting agendas Service SARCs Service SAPR PMs

Users Service SARCs Service SAPR PMs All SARCs must meet certification requirements All users must meet background check & Privacy Act/PII training requirements Defense Sexual Assault Incident Database Ad-Hoc Query & Reporting Develop congressionallymandated reports

electronically Include Case Synopsis Produce ad-hoc queries Facilitate trend analysis Support program planning analysis & management DoD SAPRO Service SAPR PMs Service HQs Legal Officers 6

7 8 9 User Roles Role Description Performs technical support and

development activities SAPRO Approves and manages Service SAPR Program Manager and Legal Super User Officer accounts SAPRO Analyst Conducts data analysis Produces queries Responds to information requests Administrator Defense Sexual Assault Incident Database

10 User Roles Role Service SAPR Program Manager SARC Description Oversees case management, reporting, and SARC profile management

Legal Officer Enters Case Synopsis and final Subject Disposition data Validates data for annual reports Conducts case management from initiation through closure Conducts business management activities Defense Sexual Assault Incident Database

11 Data Captures information about sexual assaults committed by or against Service members Type of data in DSAID depends on whether the Victim chooses to make an Unrestricted or Restricted Report DD Form 2965 (DSAID Data Form) is a tool for SARC or Victim Advocate use Subject Information in Unrestricted Reports derives from Military Criminal Investigative

Organization (MCIO) systems Defense Sexual Assault Incident Database 12 Data How is it Entered? Defense Sexual Assault Incident Database 13 Defense Sexual Assault Incident Database

14 Data How is it Used? Oversight and Program Planning Studies/Research Projects

Service-Level Uses Defense Sexual Assault Incident Database 15 Defense Sexual Assault Incident Database 16 Security Compliant with DoD Risk Management Framework (RMF)

Sound security measures in place to maintain privacy of personal information D CAC enabled D .mil access D Time-out function Approved individuals with a need-to-know may access DSAID Defense Sexual Assault Incident Database 17 Security, continued Internal controls prevent unauthorized disclosure

of data, even to other users of the system D Use of location codes D Encryption D Password-protection Victims and/or Subjects can request data from DSAID in accordance with applicable laws and regulations Defense Sexual Assault Incident Database 18 Support

SARC Resources: SAPR.mil DSAID Webinars DSAID Support Page DSAID web-based training DoD Help Desk

Always follow your Services protocol for contacting the DoD SAPRO Help Desk Defense Sexual Assault Incident Database 19 20 Defense Sexual Assault Incident Database DSAID Recent Releases and Way Ahead Defense Sexual Assault Incident Database

21 DoD Identification Number DoD ID Number D New field on the Victim Profile, the SARC Profile, and the VA Profile D Enables future DSAID automation Defense Sexual Assault Incident Database 22

Case Level Report - SARC Access SARCs may run a Case Level Report for their assigned cases Service SAPR Program Manager grants access to run the Case Level report Defense Sexual Assault Incident Database 23 Way Ahead

NCIS Interface CATCH Program DSAID Infrastructure Retaliation Module File Locker (repository for DD Forms 2910s and 2911s) DEERS Interface Defense Sexual Assault Incident Database 24 NCIS Interface Air Force, Army, and Navy each have data exchange

interface between their Military Criminal Investigative Organizations (MCIOs) and DSAID Navys MCIO, NCIS, is transitioning from using the CLEOC database, to the new NJIS database DSAID Team working with Navy to start a new data exchange interface with the new database Why this is important: D The Navys investigative case number format will change with the implementation of NJIS D All SARCS inputting NCIS cases have to be aware to use the different format As-Is

To-Be 10SEP13-MWPE-0148-8DMA 10SEP13-MWPE-00148-8DMA Defense Sexual Assault Incident Database 25 Catch a Serial Offender (CATCH) Program NDAA FY15, Section 543

Provide adult sexual assault victims, who elect to file a Restricted Report, with a mechanism to identify individuals who are suspected of perpetrating multiple sexual assaults ONLY: Article 120, Rape and Sexual Assault; Article 120b, Rape and Sexual Assault of a Child, Article 125, NonConsensual Sodomy; Article 80, Attempts No time limit for entering into CATCH SARC/SAPR VA initiates CATCH advisement to sexual assault victim Defense Sexual Assault Incident Database 26

CATCH Program in DSAID As-Is To Be Defense Sexual Assault Incident Database 27 DSAID Infrastructure

Upgrading the infrastructure and making DSAID ready to move Compliance with Risk Management Framework (RMF), Authorization to Operate (ATO) Upgrade completion expected by April, 2019

Select and move to a new platform by April, 2020 Defense Sexual Assault Incident Database 28 Retaliation Module Mandated by FY17 National Defense Authorization Act, Sec 543 Applies to sexual assault cases only. (Note: The Office for Diversity, Equity, and Inclusion will separately collect sexual harassment retaliation information.) SARCs collect this information and send in annually

The Retaliation Module Workgroup met monthly from August 2017 to February 2018 Requirements delivered to developer Creating new training and documentation Estimated completion Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters Defense Sexual Assault Incident Database 29

File Locker Retention of DD2910 and DD2911 for 50 years is mandated by 32 CFR Part 103 We are building capability in DSAID to ease the SARCs burden of retaining these records One consideration is to establish standardized processes of retrieval Timeline for development tracks with server upgrades Creating new training and documentation Estimated completion Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters

Defense Sexual Assault Incident Database 30 DEERS Interface Enter DoD ID number and Last Name Get back LN, FN, SSN, DOB, and other fields Defense Sexual Assault Incident Database 31 DEERS Interface, continued

Requirements delivered Creating new training and documentation Estimated completion Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters Defense Sexual Assault Incident Database 32 Conclusion Recent release: DoD ID and Case Level Report for SARCs

Upcoming work: NCIS Interface and CATCH Program What to expect next Spring: DSAID Infrastructure, Retaliation Module, File Locker, and DEERS Interface Defense Sexual Assault Incident Database 33 34

Defense Sexual Assault Incident Database Questions? Defense Sexual Assault Incident Database 35 36 Defense Sexual Assault Incident Database Contact Information Darlene Sullivan

DSAID Program Manager [email protected] (571) 372-7867 Contact SAPRO: [email protected] Learn More: www.sap r.mil Defense Sexual Assault Incident Database 37

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